Frontdesk Master News

November 5, 2024

Hello everyone!

We’re excited to announce the release of a system update that includes new features and improvements. Check out the details below!

— FrontDesk Master Team ✨

Send invoices via email

You can now send invoices to your guests directly via email. Use the “Save and send” option when creating an invoice, or select “Send email” for an existing invoice in the Invoices list. Invoices will be sent as PDF attachments, and you can track the email delivery and content in the reservation’s history.

New email keys

We’ve added new email keys for your templates:

• {InvoiceNumber} – retrieves the latest invoice number for a reservation
• {InvoiceDate}
• {TotalNET} – shows the NET value of accommodation and sales combined
• {TotalTaxValue} – displays the total tax value of accommodation and sales combined

Sales items by tax category on invoices

You can now display sales items grouped by category and tax percentage on invoices. Different items will be organized by sale item category and tax rate for easier review.

New invoice keys

We’ve added new keys for your invoice templates that pull information from the guest’s billing profile:

• {BillingTaxNumber}
• {BillingEmail}
• {BillingPhone}
• {BillingGiro}
• {BillingCommune}

Meals report filters

Filter the new Meals report by reservation status and sales source. This feature will automatically exclude sales from cancelled and no-show reservations.

Agoda commission

Commission details for Agoda bookings are now displayed in the reservation form under the Payments tab.

Hello everyone!

We’re thrilled to announce the latest FrontDesk Master update, including Payment Links and more improvements to invoicing. Get all the details below!

If you’re interested in implementing online payments with the new payment link feature (available in Europe and the US), feel free to reach out to us at support@frontdeskmaster.com.

— FrontDesk Master Team ✨

Online payment links

We’re excited to introduce Payment Links for our FDM Payments integration! This new feature is available for users in Europe and the United States and is an excellent addition to our online payment solutions.

With payment links, you can easily generate a unique link and send it to your guests via email—making it simpler than ever to collect payments. Check out the video below for a step-by-step guide on how it works:

How to get started?
– For existing FDM Online Payments users: You can find the Payment Links option under the “More” section in the main menu.
– Interested in signing up for FDM Online Payments and using payment links? Contact us at support@frontdeskmaster.com for onboarding details.

Invoicing improvements

We’ve also made exciting improvements to our invoicing system, giving you more control and flexibility in customizing your invoices.

Here’s what’s new:

• Customizable Invoice Table Settings: You can now set up default invoice table settings for each template in the invoice configuration. Choose which information should be displayed on the invoice and personalize your templates to fit your needs.

• Editable City Tax values: You can now adjust the city tax directly in the invoice summary when creating an invoice, making the process smoother and more efficient.
• Surcharge display: Display any surcharges as a separate line item in the invoice table, giving you more transparency in your invoicing.

Stay tuned—more updates are coming soon!

Hello everyone,

Over the past two months, we’ve been working on making several fixes and improvements to the invoice module, all aimed at making the system easier to use and more versatile. While more updates are on the way, we wanted to share the latest changes we’ve introduced. See the details below!

— FrontDesk Master Team ✨

Content

Standard Invoice Table
Create invoice from scratch
Issue credit notes
{GroupName} key
Show accommodation per room type
Use billing details
Print invoice from Invoices list
Invoice number as file name
Link payments with invoice
Bug fixes
And more to come!

Standard Invoice Table

The recently added {InvoiceItemsTableStandard} will now be used as the default table for new invoice templates. This table offers translations in Spanish, Portuguese, French, and Polish, and it is responsive by adjusting to the selected table settings.

Create invoice from scratch

Now it is possible to create an invoice not connected to any reservation. Head to the Invoices list and use the Add new invoice button. To create an invoice from scratch, just add the recipient details, set invoice dates, add items to the table and save it.

Issue credit note

Now it is possible to make credit notes to system invoices. Select the invoice to make a refund for, and click the Make Credit note button in the Invoices list or in the Payments tab of the Reservation Form.

Credit note will generate negative values for the original invoice and save it as a separate invoice type. In Invoices list, you can now filter invoices by their type: invoice or credit note.

The credit note number will be generated automatically based on the new credit note number setting. You can use a custom numeration or use the original invoice number for reference:

{GroupName} key

Use the {GroupName} key in your invoice template to extract the group name for a group reservation.

Show accommodation per room type

Now you can easily display accommodation per room type in the invoice table. The system will create a list of room types from the reservation and the quantity of units (beds in dorms and rooms in private rooms).

Use billing details

When you are using Billing Profile (Invoice button in Reservation or Guest details) to for reservation billing details, now the system will use those details for the invoice.

Print invoice from Invoices list

Now you can print or save locally the invoice faster with the new print option available directly in the invoices list.

Invoice number as file name

When saving an invoice locally, the system will now use the invoice number as a file name for easier files management.

Link payments with invoice

Linking payments with invoice will now adjust the Paid to date amount in already existing invoices. When you edit an existing invoice and want to connect more payments to it, it is now possible.

Bug fixes

We fixed several bugs related to invoicing, including:
– general invoice table bug fixes
– invoice list fixes
– items included into rate (e.g. breakfast included) are now included also on the invoice
– meals report fixes

And more to come!

In the next update, we will add some further enhancements to the invoicing part:

• Invoice template settings with predefined configuration for selected template
• Option to separate Sales by category and tax % in the invoice table
• Option to edit city tax value in invoice table
• Option to send invoice by email
• Showing surcharge on the invoice table as an item